Priority-Based Budgeting

Moving Forward Towards Priority-Based Budgeting

Following adoption by Council of a new Vision, and a set of goals and corresponding "future-facing" results, they set their minds to development of a strategic plan.

The document helps citizens to see where Council's focus will be and how it might impact their daily lives.

Click here to learn more about the Strategic Plan.

Council and Administration will continue to work towards developing a priority-based budgeting approach with the 2021 budget.

News Release October 2019

An important step has been taken by Council in the journey towards adopting a Priority-Based Budgeting approach to allocating Beaver County resources. On October 10, 2019, County Council approved a new vision, a set of goals and corresponding results on which to base a 10-year strategic plan.

Council spent time completing a SWOT (strengths, weaknesses, opportunities, and threats) analysis of the current environment from which the municipality must operate. They also used their engagement with the community since being elected and foundational documents like the Municipal Sustainability Plan (MSP) and previously approved priorities to influence the new strategic direction.

The new vision:

Beaver County: We are an innovative leader in food, energy and housing

is not a huge departure from the vision within the MSP, and Council felt both are important. The new vision is reflective of a condensing of priorities for which administration will be asked to focus in a shorter timeframe than the MSP. As well, the Province of Alberta has indicated, via the MacKinnon report, that municipalities can expect less revenue from the Government of Alberta and this was factored into very clear direction from Council.

Reeve Jim Kallal feels this strategic planning effort “is different than any other we have completed. We have created a series of goals along with results that illustrate what we expect to see when we are successful in achieving the goals. This will mean that our administration knows, with more clarity than ever before, our expectations.”

To see Council's goals and expected results, click here. Note that these are "future-facing" goals and results.  They do not reflect the current situation; rather the stated results are one mechanism that enhances transparency of Council's actions to the public for achievement of Council's strategic vision.

Next steps in this process include the creation of a strategic plan using the approved vision, goals, and results as anchors. This document will include a narrative around what citizens can expect to see as a result of the strategic plan and how it might impact their daily lives. Also, administration will begin working on a business plan and budget built around achieving success in the areas identified by Council.

Any questions about the process to date or upcoming work can be directed to your Councillor or by contacting the Beaver County Service Centre at 780-663-3730.

News Release

County Council, at their August 21, 2019 meeting, unanimously endorsed embarking down the path of Priority Based Budgeting (PBB). Beaver County is one of only a handful of municipalities in Canada to use PBB. It is an innovative approach to allocate budgeted resources towards achieving results in identified goals as opposed to applying traditional incremental budgeting. Incremental budgeting takes last year’s budget and the services embedded within and adds/subtracts for items like inflation, growth, grants and new legislation.

PBB for Beaver County will mean a step-by-step process toward clearly sharing with the public all the programs the municipality provides, gauging how well those programs resonate with citizens and ranking those program impacts on priorities in a strategic plan. All the traditional budget factors are still included but programs are also gauged for their ongoing relevance to citizens and priorities. This allows for more movement among program areas and reallocating resources to where they achieve the greatest results.

Reeve Jim Kallal stated that he “sees tremendous value in making sure the public knows exactly what they are receiving for programs as well as how much those programs cost and how they are impacting community priorities.”

One of the intangible benefits of PBB is moving away from a budget being about departments that are difficult to explain to the public to a budget being about programs that a citizen/business can identify with. Programs invite a healthier dialogue among all stakeholders and add a level of accountability not often seen in government.

The first step on this journey will come in the form of meetings with Council and administration to look at the current strategic plan and refresh it with a PBB lens attached. What this means is applying rigor in identifying clear goals for the community. These goals then need results attached to them. This is where accountability and transparency lie.

The results, clearly articulated direction and expectations from Council, will be handed off to administration to then build a business plan built on achieving the most results possible within the framework of the budget. Council will then hold its administration accountable for the results promised in that business plan.

Reeve Kallal suggested he has “never seen a clearer way to demonstrate understanding between direction from Council and a straight-forward answer from County staff. This really sets the standard for staying focused on those things that are most important to citizens, businesses, community groups, and Council. Council is looking forward to sharing the results of this with our community. There are only so many dollars in our budget. It is important we demonstrate good value to everyone.”

Strategic planning efforts with Council start in mid-September.