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COUNCIL MEETING HIGHLIGHTS
REGULAR COUNCIL MEETING
JUNE 3 , 2020
Administration Update on COVID 19 Pandemic
Administration advised that Effective June 1, 2020, the County Services Centre re-opened to the public with access restrictions.
- The Services Centre main door will remain locked at all times.
- Only two (2) customers will be permitted in the Office lobby at one time. All others will be required to wait outside.
- In-person meetings will be limited and must be made by appointment. Those who have made appointments will be given preference over drop-ins.
- When attending the Services Centre, all visitors will complete a mandatory health check and may sign a contact tracing register (optional).
- To avoid line-ups, the County strongly encourages residents and visitors to take advantage of the many options for conducting business. Staff are available and happy to assist with any questions and are accessible by phone at 780-663-3730 or by e-mail to firstname.lastname@example.org.
- In addition, please check the website at www.beaver.ab.ca for access to on-line forms, information regarding methods of payment, notices and announcements
The County Transportation Shop will continue to be closed to the public.
Council Update on COVID 19 Pandemic
Council provided an update on the following Committees and how they have been affected by the COVID-19 pandemic:
- Bruce Senior Centre
- Tofield Library Board
- Beaver Municipal Services
- Beaver Emergency Services Commission
- Beaver Foundation
Delegation – Range Road 173
Mr. Hellekson, a resident from Division 3, attended the meeting to discuss his concerns regarding the present condition of Range Road 173 with Council.
Application for Tax Exemption – Community Organization Property Tax Exemption Regulation
At the May 6, 2020, Regular Council meeting, Al Keeler, President, Sherwood Park Fish and Game Association, attended the meeting and provided an overview on the club and the services that are provided to the community and the youth of Beaver County and area. The Club is applying for a partial exemption under the Community Organization Property Tax Exemption Regulation (COPTER). County Council deferred its decision in awarding any exemption under Part 3 of COPTER after the formal presentation of President Al Keeler of the Sherwood Park Fish & Game Association and question period with Council. Council directed administration to further investigate neighboring municipalities with respect to Gun Club Associations regarding the treatment of taxation and exemption eligibility.
Council reconsidered the matter and approved a partial tax exemption based on the valuation model of market value a difference in tax between non-residential mill rate and vacant residential mill rate, for 2020, 2021 and 2022.
Beaver Municipal Solutions – Wetland Assessments and Impact Reports
Delegates from Beaver Municipal Solutions and Wood Environment and Infrastructure Solutions attended the meeting and provided an overview on the Wetland Assessment and Impact Reports.
Following the presentation Council passed a motion to accept the reports as information and to advise Alberta Environment that Beaver County Council has no comments or concerns regarding the wetland assessment and impact reports for the BMS’ proposed landfill expansion and surface water management facilities upgrade.
Request for Tax Reduction
With the decline in the economy over the past few years, the financial viability of oil and gas industries in the County has become uncertain. Recently, the COVID-19 pandemic is creating financial challenges for other businesses.
The County has received the following requests for a reduction in taxes:
- Outlier Resources Ltd. (deferral of all or some municipal taxes),
- Insignia Energy Ltd. (25% reduction),
- WestLake Energy Corp. (reduction of municipal mill rate to 10 mills).
Council passed a motion that Council offer a tax payment agreement for one year, waiving tax penalties, with the applicants.
Bylaw 20-1089 - Fee for Services Bylaw
Council passed three readings of Bylaw 20-1089 Fee for Services Bylaw. The County charges a fee for various goods and services as authorized by the Fees for Services Bylaw. One item, County maps, are often purchased by residents and the County provides both pick-up and mail service. The County charges an additional fee of $5 to mail a map.
To protect the health and safety of both County employees and customers, and discourage visitors to the Services Centre, Council authorized a temporary waiver of the postage fee for maps.
Purchase of Printers
That Council authorized administration to seek quotes for the purchase of a multi-functional printer and a desktop printer.
Health and Safety Committee Terms of Reference and Rules of Operation
Council approved the amended Health and Safety Committee Terms of Reference and Rules of Operation. The amended Terms of Reference and Rules of Operation is now combined in one document and follows the standard set by Alberta Occupational Health and Safety.
Carey Ridge – Oiled Roads (Reeve Kallal)
Reeve Kallal made a motion that administration investigate the costs to rebuild the subdivision road in Carey Ridge Estates in 2020.
Council passed a motion that the matter be tabled until administration brings back a historical report including costs. Reeve Kallal’s motion will be reconsidered at this time.
Range Road 192
Council discussed the condition of Range Road 192 south of Highway 14. Council passed a motion directing administration to investigate the reasons for the poor condition of Range Road 192 for the first 400 metres south of Highway 14.
Method of Payment Policy
Council approved the amended Method of Payment Policy.
The County accepts various methods of payment for services rendered with the exception of property tax payments. Credit cards have not been accepted for tax payments due to the high service fees.
The County continues to receive inquiries regarding credit card payments for property taxes and there appears to be a product that can meet taxpayers’ needs. A payment processing agency will process the payments by credit card, e-transfer, PayPal, etc. and charge a service fee directly to the payer. The amount of the service fee will depend on the type and amount of the payment, but generally ranges from 1% - 2.5%. Administration will choose a product that best meets the needs of the County and its residents.
Violence Prevention and Discrimination and Harassment Prevention Policies
Council approved the Violence Prevention and the Discrimination and Harassment Prevention Policies.
These policies replace our Respectful Workplace and Violence Prevention Policy, which has now been spilt into two separate policies as per the Alberta Occupation Health and Safety template. The intent of the policy remains the same.
Brushing of the Bruce Cemetery
Council passed a motion approving the brushing of the Bruce Cemetery.
The next Special Closed Session Council Meeting is scheduled for Friday, June 5, 2020, commencing at 8:30 am.
The next Regular Council Meeting is scheduled for Wednesday, June 17, 2020, commencing at 8:30 am.
Please Note: Beginning May 20th, Council Meetings will be live streamed via YouTube.
A link to our channel is below and will also be posted on our website.
For more information, contact Beaver County toll free at 1-866-663-1333 or 780-663-3730.
Did you know…our website is a useful way to get the information you need. www.beaver.ab.ca